Written Quotes

Important: need to know:

Evaluation of Bids

Need to know

  1. Bids are evaluated in terms of the preference point system as prescribed in the PPPF Act (No 5 of 2000), MFMA Act No 56 of 2003, SCM Regulations and the Council Supply Chain Management Policy.
  2. Goods or services above a transaction value of R 200 000.00 (VAT Inc.) and long term contracts may only be procured through the competitive bidding process (tendering process).
  3. The main objective of this procedure is to obtain the optimum supply of goods of services from the market in terms of quality, timeliness, cost – while minimizing risks, maintaining integrity and accomplish socioeconomic objectives. 
Bid responsiveness / Procedures

Bid responsiveness/ Procedures

Bidders need to undertake the following to ensure the responsiveness of the bids / proposals:

  1. Ensure all bid documents are completed.
  2. Adhere to the conditions as stipulated on the bid document.
  3. Ensure that the bid document have been properly completed and signed.
  4. Ensure the proposal meets the minimum requirements of the bid.
  5. Ensure no deviation from, or unacceptable qualification to the terms.
  6. Attend site meetings or briefing sessions (if applicable)
  7. Ensure that the total bid price is within the required threshold value i.e. (1) 80/20 between R 200 000.00 and R 500 000.00 (2) 90/10 above R 500 000.00.
  8. Ensure proposed work plan is submitted (if applicable).
  9. Attach all required supporting documentation’s i.e. qualifications, profiles, certificates etc. 
Function Evaluation Criteria Checklist

Function Evaluation Criteria Checklist

Service Providers are required to complete this section to ensure completeness and further evaluation of the proposal.Blow are the criteria needed:

  1. Original Valid Tax Clearance Certificate.
  2. Proof of Registration with SA Planning Council (Copies of Certificates must be submitted).
  3. Summary of Company Profile.
  4. Project team (CV’s must be attached/Qualifications).
  5. How long has the company been involved in similar projects (Contactable References (3) must be submitted)/ previously completion of projects.
  6. Service provider’s understanding of the terms of references.
  7. Outline all activities to be carried-out during the duration of the project.
  8. Timeframe of the work until completion must be indicated/Detailed budget breakdown.
Also keep note of the closing dates, as well as any compulsory site meetings.
You can view all older tenders under our archive page.

Supply and delivery of personal laptops (09)

 Closing date: 14 February 2022, at 12:00

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The procurement of a sewer drain cleaner machine

 Closing date: 02 February 2022, at 12:00

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Supply and delivery of personal laptops (8)

 Closing date: 02 February 2022, at 12:00

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Supply and delivery of bricklaying equipment

 Closing date: 02 February 2022, at 12:00

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Supply and delivery of bakkie veldfire fighting equipment (skid units)

 Closing date: 08 December 2021, at 12:00

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The appointment of a suitable service provider to provide décor and catering for the inaugural council meeting

 Closing date: 30 November 2021, at 12:00

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Schools business plan competition 2021 individual prizes

 Closing date: 19 November 2021, at 12:00

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Supply and delivery of a lawn mower tractor

 Closing date: 25 October 2021, at 12:00

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Painting of front high-rise structure of the council chambers at Frances Baard District Municipality

 Closing date: 25 October 2021, at 12:00

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Supply and delivery of personal laptops (4)

 Closing date: 25 October 2021, at 12:00

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The procurement of a sewer drain cleaner machine

 Closing date: 11 October 2021, at 12:00

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Printing of IDP booklet

 Closing date: 11 October 2021, at 12:00

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Volunteer training

 Closing date: 11 October 2021, at 12:00

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Printing of projects booklet

 Closing date: 06 September 2021, at 12:00

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